Administration and service

Company assets better managed

Phones, equipment or cars - hundreds, thousands of items of company property, assigned to employees. On top of that, resources that are rented on a time basis - tools, parking spaces and even.... desks. The functions available on BeeOffice help make better use of company assets and service them. And something more: organization of business travel, hotel reservations, tickets - also in cooperation with an external agency. Browse through the list of ready-made modules for administrative and service matters, choose what interests you - and add them to the quote.

Functionalities

Equipment

BeeOffice gathers in one place information about the equipment used by employees, their issue and return history. Additionally, it allows you to generate and print issue and return documents for specific devices.

Toolroom

The toolroom in BeeOffice offers efficient management of equipment used by service or maintenance teams (machinery, devices, and tools).

Business trip organization

Employees can submit requests for hotel reservations, flight tickets, or other transportation, and the entire process is efficiently handled by the company's administration or an external travel agency acting as a regular business partner.

Reservation of parking spots and desks

With this module, employees can easily reserve desks, which is ideal for hybrid work environments or hot-desking. The system allows for real-time viewing of available spaces, and reservations are quick and intuitive, without unnecessary paperwork.

Fleet management

BeeOffice creates a complete work environment for those responsible for the fleet. The system automatically keeps track of service deadlines, technical inspection dates, as well as the validity of insurance policies. It records maintenance activities and other relevant events.

Handling of administration requests

The module enables fast and efficient submission of requests to the administration department, such as ordering a company phone, reporting a fault at the office, ordering office supplies, or issuing an office access card.

Competency records

In this module, you can monitor whether an acquired competency needs to be refreshed or if its expiration date is approaching. You can also add the level of achieved skills.

Substitutions

Substitution requests can be used in BeeOffice in two ways: as a substitution register and granting temporary authorization to approve requests in BeeOffice on behalf of the person being substituted by the substitute.

Forum

Accounting or HR announcements... or a private bulletin board. Access for all or selected users. BeeOffice Forum is a simple, universal mechanism for sharing information between employees.

Document Approval

BeeOffice enables efficient distribution of documents among employees, as well as quick collection of approvals and consents. This may include, for example: regulations, GDPR consents, and other company policies.

Purchase invoices

The Purchase Invoices Module enables the settlement of other employee expenses that arise in the company regardless of business trips. BeeOffice informs the decision-maker about a new invoice that requires a decision to be taken about its approval or rejection.

Authorizations

BeeOffice supports the management of access rights to IT applications and sensitive information, such as personal data records.

Infobox

Requests waiting for approval, information about changes in the status of issues. Everything in the form of a clear and clickable list. A click, approval and the matter is settled.

Tailor-made functions

BeeOffice is based on BeeOffice Framework – a flexible development environment that enables the creation of intranet and internet portals for businesses.