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HR Processes

HR department - relieved, employee - more satisfied

Thanks to BeeOffice's digitization, the mass of things get done faster and more efficiently. Instead of asking the HR department, employees check in BeeOffice how many vacation days they still have to use. All requests to HR can be submitted and handled digitally. And HR specialists in BeeOffice manage periodic examinations, lists of employee competencies and entitlements, reign in onboarding.... Browse through the list of ready-made HR modules, choose what interests you - and add them to the quote.

Thanks to BeeOffice's digitization, the mass of things get done faster and more efficiently. Instead of asking the HR department, employees check in BeeOffice how many vacation days they still have to use. All requests to HR can be submitted and handled digitally. And HR specialists in BeeOffice manage periodic examinations, lists of employee competencies and entitlements, reign in onboarding.... Browse through the list of ready-made HR modules, choose what interests you - and add them to the quote.

Functionalities

Employees and structure

The module forming the basis for the platform operation. It stores employee master data, presents the hierarchical organizational structure of the company, and describes the relationships between positions within the organization as well as communication flows.

Electronic leave requests

Leave management in BeeOffice enables employees to plan their leaves, track the approval status, and check the number of remaining leave days available for use in a given year.

Employee request handling

Solution that streamlines the handling of any employee request within the company. Each process can have an individual task flow built in and customized to your organization's procedures.

HR requests

The Service Desk can also be utilized to handle employee-related matters with the HR department, streamlining communication and expediting issue resolution.

Schedule: absences and activities

The Schedule in BeeOffice is a clear tool for employees’ activity management . It allows checking employee availability (e.g., an overview of planned absences and business trips) and changes in scheduled working hours.

Schedule: duty planning

The schedule supports the planning and accounting for employee working time dedicated to tasks beyond standard working hours.

Substitutions

Substitution requests can be used in BeeOffice in two ways: as a substitution register and granting temporary authorization to approve requests in BeeOffice on behalf of the person being substituted by the substitute.

Competency records

In this module, you can monitor whether an acquired competency needs to be refreshed or if its expiration date is approaching. You can also add the level of achieved skills.

E-Payslips and e-pits

On the BeeOffice platform, employees can access current and archived payslips and income tax returns generated by the HR and payroll system.

Working time requests

The Working Time Requests feature is designed to record changes in work schedules, such as shortened working hours (e.g., leaving work early) and extended hours (e.g., overtime).

E-Time

Wherever there is a need to manage the working time of a large group of employees, work schedules are created. All for One E-Time allows advanced scheduling of work schedules.

Onboarding and offboarding

BeeOffice ensures that every new employee is onboarded in an organized way and provided with immediate access to all necessary resources, training, and support. This results in quicker integration and higher productivity.

Company Social Benefits Fund Management

BeeOffice enables easy and quick submission of social benefit requests. The process has been designed to simplify and accelerate the management of requests as much as possible, enabling automatic forwarding of requests to the appropriate departments and real-time tracking of a request status.

Management of periodic medical examinations

BeeOffice provides management of employee documentation related to periodic medical examinations, including the record-keeping of certificates. BeeOffice notifies relevant parties (HR department, manager, employee) about the upcoming deadline for a periodic medical examination.

Remote work accounting

BeeOffice offers full support remote and hybrid work in one tool! It handles both requests for remote work on demand (up to 24 days per year) and requests for continuous remote work. The workplace registration allows for easy reporting of remote working days eligible for reimbursement.

Forum

Accounting or HR announcements... or a private bulletin board. Access for all or selected users. BeeOffice Forum is a simple, universal mechanism for sharing information between employees.

Document Approval

BeeOffice enables efficient distribution of documents among employees, as well as quick collection of approvals and consents. This may include, for example: regulations, GDPR consents, and other company policies.

Equipment

BeeOffice gathers in one place information about the equipment used by employees, their issue and return history. Additionally, it allows you to generate and print issue and return documents for specific devices.

Infobox

Requests waiting for approval, information about changes in the status of issues. Everything in the form of a clear and clickable list. A click, approval and the matter is settled.

Tailor-made functions

BeeOffice is based on BeeOffice Framework – a flexible development environment that enables the creation of intranet and internet portals for businesses.

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