E-Trips - BeeOffice
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E-Trips

It's time for comprehensive optimization of business travel management! Report and reduce costs. Save time and protect the environment. Plan, approve, and settle business trips using an electronic form. All this is available 24/7, globally, and integrated with your financial and HR systems, such as SAP.

Dzięki digitalizacji w BeeOffice, masę spraw załatwia się szybciej i sprawniej. Zamiast pytać się działu HR, pracownicy sprawdzają w BeeOffice, ile jeszcze mają dni urlopu do wykorzystania. Wszelkie wnioski do HR można składać i obsługiwać cyfrowo. A specjaliści kadrowi w BeeOffice zarządzają badaniami okresowymi, listą kompetencji i uprawnień pracowniczych, panują nad onboardingiem... Przejrzyj listę gotowych modułów z obszaru HR, wybierz co Cię interesuje - i dodaj je do wyceny.

Sustainable business travel management

Wherever there are a large number of business trips to be accounted for, the benefits cannot be overestimated. For the company, for the employees, for the environment.

Reduce costs

Avoid unauthorized delegations. Eliminate unapproved expenses. Identify areas where costs can still be optimized.

Save time

...for your field staff and accounting department. Simply attach receipts via the mobile app, and your accounting department won't have to search for paperwork.

Avoid mistakes

No more paperwork clutter. All data in the system, 24/7.

Make your employees happy

Expense reimbursement—accurate and on time. Employee satisfaction guaranteed.

Take care of the environment

Less paperwork, fewer visits to the office. Suggestions for shared journeys. The goal: to reduce our carbon footprint.

Use AI

Your personal AI chatbot is always there to help—whether you're on the go or in the office.

Digital, mobile, on time

BeeOffice is a modern employee self-service platform that provides a complete set of tools for optimizing business travel management. With BeeOffice, you can implement an effective company policy in this area, save your employees’ time and your company’s money, and help the environment.

  • reporting, control, and optimization of financial and environmental costs
  • a fully digital model for handling business trips at every stage—from the employee’s request, through approval by the supervisor, handling of advances, entry and approval of costs and invoices, to settlement in integration with the payroll system
  • support for related processes: integration with travel organizers and booking services, settlement of company and private cars, settlement of company payment cards

We accelerate and reduce the time and financial costs of business trip expense settlements thanks to technology:

  • user support via AI chatbot
  • reading receipts into the system via OCR
  • handling all settlements in a single, integrated electronic form
  • Mobility is the key to improving field work
  • 24/7 access to applications and data from anywhere
  • The mobile application supports the submission and approval of business trip requests and the attachment of photos of receipts via smartphone
  • Fewer visits to the office – more time for work and rest, lower environmental costs
  • application support in the following languages: Polish, English, German, Russian (other languages can be implemented)
  • global coverage: can be adapted to local legal requirements in any country
  • support and settlement of domestic, foreign, and mixed business trips
  • integration with any HR and payroll system (organizational structure, employee data, payroll settlements)
  • integration with financial and accounting systems
  • application ready for use in the SAP environment – available on SAP Store
  • integration with third-party travel management platforms

Leaders in innovation in business travel management

In 2015, the number of business trips made by Integer Group employees exceeded four thousand. With this number and the complexity of accounting of business trips to many countries, I estimate that the decision to use the BeeOffice Business Trips allowed us to save more than 300 hours per month across the organization, compared to the previous model, in which the process was handled manually. In addition, greater transparency of the costs of business trips and the ability to fully measure them has contributed to further savings. The costs of business trips have been reduced by around 30%.

Marcin Pulchny Vice-President, Financial Director InPost / Integer Group

BeeOffice contains ready-to-use forms for typical requests and pre-configured workflows for leaves of absence, business trips and other processes. So we didn't have to create a business blueprint for a new portal from scratch. Only minor adjustments to the preconfigured solutions were required. As a result, the involvement of the HR, IT and Accounting team in the implementation was limited to literally a few days. The tool itself turned out to be simple and easy to use, so our employees started using it quickly and smoothly.

Joanna Malicka-Witkowska Head of Human Resources Administration and Payroll Foodwell

The company’s car fleet has also found its place in the system. More than 60 cars have data on mileage, repairs, billing, fuel, services to be done and history of all the events.

Rafał Kłysiewicz IT Director Atlas Ward

Discover our clients' stories

Delegations in BeeOffice settle accounts for dozens of companies, including those that process data for several thousand trips per year. Read our case studies.

Raiffeisen Bank International

Savings for the company, comfort for its employees

All for One

Digital business with BeeOffice

Learn more about how it works

Business trip planning and expense settlement in BeeOffice

Business travel expense reporting: everything in one place

One form for everyone. Employees submit their business trips for approval and their receipts for reimbursement. Supervisors approve trips and expenses. Accounting settles and reimburses costs. Scans or photos of receipts can be added as attachments to the form, including in the mobile app.

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See also other BeeOffice functionalities

Fuel cost settlement
Advance payments
Business trip organization
Fleet management
Schedule: project accounting
Remote work accounting
Employees and structure
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