About BeeOffice

BeeOffice is a virtual specialist for simple and repetitive, but important and often “neglected" IT issues. There are various reasons why these processes remain unattended by IT solutions operating in the organization:

• current systems do not have such functions at all, because they focus on another area (e.g. classic ERP, HR, CRM, corporate intranet)
• supporting a given process with the current system would be costly, e.g., due to high license or implementation costs
• the process has so far been regarded as “impossible to computerize" or too trivial – no one has considered the possibility of handling it in any other way than “verbally" or “on paper"
• the company or the department have limited influence on the purchase or development of IT tools (e.g. the company uses a corporate ERP system without the possibility of interference in it; the department does not have a budget for the purchase of IT tools for its own use; the company does not have a developed intranet)

• Far fewer questions from employees to supervisors and finance, HR, and administration departments (everyone can check the status of their case in the app)
• No more duplicate or unjustified requests (e.g. expenses of the same business trip settled twice, a leave exceeding the available quota)
• Control over company expenses (employees submit purchase requests for approval by supervisors – without prior cost approval, the accounting department will not accept an invoice)

• Instant access to the status of cases in the app (whether my leave has been already approved or the expenses of my business trip have been settled)
• Many tasks can be handled remotely (e.g., submitting a leave request, settlement of business trip expenses)
• Elimination of errors through automatic calculations (e.g., per diem calculation for business trips, information about an available leave quota)
• A significant reduction in repetitive, routine tasks, e.g. in HR and finance departments

A key element of BeeOffice package is the ability to integrate with systems existing in the company, including ERP or HR. In this way, BeeOffice becomes a natural complement to existing IT solutions.

• The exchange of data can be carried out in different ways:
  • BeeOffice exports/imports text or XML files, adjusted to the format used by other systems (SAP, Comarch Optima, Sage, Navision, or other agreed upon during system implementation).
  • BeeOffice calls up the web service API on another system to transfer or retrieve data from it. A typical example of such integration is e.g. entering leaves into the HR system or posting business travels in the company’s financial and accounting system, based on requests approved by BeeOffice.
  • BeeOffice offers a wide range of API REST functions, which can be used by your company’s IT team or another provider integrating their solutions with BeeOffice. API REST offers access to the reading and modification of several dozen ‘data objects’ and is constantly evolving.

  API REST BeeOffice is made available through the Swagger framework, which provides clear documentation and API testing environment built into the application.